Difference: NysbdgVenueWinter2006 (8 vs. 9)

Logistical Arrangements for Hunter School of Health Sciences

Kessler A & J liquors 212-685-7651 at 28th btw Park and Broadway, contact Jo-Ann.
Todaro Bros. 212-532-0633 at 27th and 2nd, contact Rose.
All Occasions Party Rental 718-789-9200 at 1111 Rogers Ave. in Brooklyn, contact Verlie.

• kvm switch for laptops
• power strip (4 or 5 outlets)
• laser pointers (3)
• batteries for above
• wireless mouse
• pushpins for posters
• paper table cloths (National Liq has these)
• bottle openers for beer and wine
• tips for delivery personnel

A/V facilities

• 3 handheld mics
• 4 lapel mics (AA batteries)

with setup of chairs and tables

• 15-20 small tables for 4 people each (3ft x 3 ft)
• 9-12 long tables (3 used for foyer, 4 for food, others for seating) 6ft x 2.5 ft
• 100 chairs
• several large trashcans in Rotunda

Setup in Rotunda done the day before with deliveries of tables, wine, posters

to get to loading dock, take 23rd St east, turn left on Asser Levy Place. Phone on left side, call x4300 to have door opened

243 people registered by this mechanism

• not enough coffee in the morning and it was not hot
  • could be due to not enough plugs in the foyer (?)

• • with ~300 people, we had barely enough for lunch
  • severe tail off in late afternoon and a lot of food left over for the reception - not well attended

All Occasions Pary & Tent Rental
1111 Rogers Ave, Brooklyn NY 11226
718-789-9200
100 Samsonite chairs ($210)
10 6x8 tables ($110) (can't be 6x8 - but they seated 10 each)
6 Coat Racks ($120)
200 hangers ($20)
10 108" plastic tablecloths ($15)
total incl delivery: $475

Coat racks were not used Plastic tablecloths were not very nice - thin and slippery. Paper much better - available from National Liquidators

Tables/chairs were fully used

Kessler Wines & Spirits
23 E. 28th St, NY 10016
212-685-7651
1 case wine (6 Chardonay Macon, 6 Fetzer cabernet savignon): $150
additional 6 bottles purchased - this was too much, 1 case would have been enough Liquor stores don't sell beer - only wine. Have to use grocery store for this

paper table cloths
cups for reception

for reception: 3 cases of beer + 1 case of wine (100 people)

Catering possibilities:

• Todaros Brothers..212-532-0633 (gourmet sandwiches and hot food) final choice
  • Todaros-catering-menu.pdf: Todaro Brothers catering menu

• Guy and Gallard http://www.guyngallard.com/
  • guygallliard-quote.pdf: quote from guy & galliard
  • GuyGallard-catering-menu.pdf: Guy & Gullard catering menu

• Clover Deli 212-683-0227 (sandwiches)

• 9:00-9:30 welcome
  • traditional breakfast (100)
  • coffee (150)
• 11:00 coffee break
  • sweet breakfast (100)
  • coffee (200)
• 12:30 lunch [note to add 50% hot dishes]
  • sandwich and wrap platter (incl 2 sides) $200
    • see "cold side selections to choose sides)
  • mix of desert basket + seasonal sliced fruit platter (100)
  • selection of drinks incl. water, juice, sodas (200)
  • coffee (200)
• 4:30 coffee (200)
• 6:00 reception
  • hors d'oeuvre selections
  • beer and wine and soda

Local Sponsor: Steve Einheber 212-481-4502 seinhebe@hunter.cuny.edu

Newly renovated computer projection system - PC at podium (the vga connector for external PC's didn't work)

Lights for the auditorium could not be dimmed, but projector seems bright enough

Head A/V tech at Hunter: Kevin Campbell

Hunter A/V tech: Scott Bell, scbell@hunter.cuny.edu, sbell@nyc.rr.com, 917-673-1002

Items required

• provided by CUNY
  • 3 handheld mics
  • 4 lapel mics
• provided by us
  • switch box to handle 4 laptops (4 speakers set up laptops at beginning of session and then you just switch between them for quick turnaround)
  • electrical strip for 4 laptops at podium
  • usb wireless mouse to advance slides
  • 3 laser pointers for speakers (1 should be fine - but the second as a backup)
  • AA and AAA batteries
  • David's PC and Hao's Mac

• Set ALLOWTOPICVIEW =