NYSBC Power SHutdown 9/16 - 9/19

ALL STAFF

On Monday, it is expected that power will be restored before 9 am. This should be evident by restoration of the phone system. If power is NOT restored, only the on-schedule staff will be permitted to enter until power is restored.

Emergency Generator

• Emergency generator has been load tested on 8/30.
• After the load test, there appears to have been a fuel leak. This leak is actually a coolant leak..HO PENN states this is minor and will not imdead the operation of the generator for the shutdown...HO PENN is recommending however that the leak be attended to, this work is being scheduled for after the shutdown.
• HO Penn will arrive 9/2 8 am to fix fuel leak and perform contract Major Service. The service has been completed.
• MG contacted Metro fuel oil (718) 383-1400. JS reinstated account 8/31. 9/14 MG. The fuel delivery has been arranged for 9/19.

NMR Facility Shutdown.

• Liq. He fills are scheduled for Tues. 9/13.
• NMR operations by affiliate users is to cease by noon Fri. 9/16. All affiliates to be informed that data should be transfered before 2:00 p.m.. Data serever will not be available until Monday afternoon at the earliest. All samples should be removed from refigerator in Lab B-10.
• All cryoprobes are to be warmed-up, process takes about 2 hours, cryoplatforms to be powered off.
• Once cryoprobes are warm, consoles are to be shut down by normal proceedure...i.e. telnet spect/init 0, etc.
• HP pc's to be shutdown and powered off.
• All high purity He and back-up N2 cyclinders are to be closed.
• The only components to remain running are the pumps and BMPC.

Air compressor shudown.

• The timing of the air compressor shutdown is to be coordinated between the NMR and CEM facilities.
• There are 3 components that need to be powered off, 1) compressor, 2) refigerated after-cooler, 3) air drier.

Water chiller.

• The chiller and pump are to be powered down after the cryoprobes have been warmed-up.

Infotech

• On Thursday, Sept 15, start a full backup of the servers and office pcs to tape. The tapes will be taken offsite.
• On Friday, Sept 16, initiate a shutdown of all the servers and network equipment. Call the T1 line provider to inform them of the situation.
• All users will need to power off their PCs, a walkthrough will be required to ensure that all equipment is shut down and unplugged from outlets to prevent damage from power spikes.
• The following items will be taken offsite -
  • Backup Tapes - including catalog.
  • Operating system drive from the Data Server
• When power has been restored, we need to start a specific sequence of powering up the equipment.

Equipment Start Order

1. Network
2. E-mail server
3. Data Server
4. SFTP Server
5. DL380
6. Accounting - Josh's PC starts first because of drive mappings.
7. Administration & Office area
8. Labs
9. NYSBC Wireless
10. Public Wireless

GG original Normally a server attempts delivery of an e-mail for 72 hours, after which it is bounced back to the sender. Since the equipment will be powered off for more than 72 hours, to prevent messages sent to nysbc from being returned to the sender, Infotech will arrange for a mail backup service, where all mail addressed to nysbc will be held until the equipment is powered up. Once power has been restored, all messages will be forwarded to our mail server. DC suggestion. Best to advise if mail is not delivered. Expected outage is Fri 5 pm through Mon noon, close to 72 h. Suggest email restoration is top restart item Monday and that backup not be used.

I would like to recommend that all outgoing messages contain a disclaimer stating the times that mailserver will be down and that messages will not be responded to for the time that the server is down.

The mailbackup service will not deliver messages to other accounts, so all the forwarders set up on the mail server will not work.

Regards,

Dhiresh.

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